Wake up and smell the coffee, then finish your tasks!

Whether you’re a morning person, or an evening person, this post is irrelevantly yours ūüôā

I’d like you to picture yourself in the following scenario:

You’re back from work / school, after a long day filled with activities and your brain power’s status is “battery low”, and you still have this project / report or whatever that you need to deliver the second day… (Let’s say you need to email it at 9 AM, and it’s already 9:00 PM now)

Option #1: you make yourself a coffee and start working on it till 2 AM, send it and then go to sleep

Option #2: you go to sleep and wake up at 5:00 AM, work on it till 7 AM and send it.

 Which option would sound more like you?

Well most of the persons I’ve worked with, would go for Option #1 almost always.

The Tip for this week, is to CHOOSE OPTION #2 ūüôā … as Simple as that.

 

 

Time To Complete a task

With almost everyone,¬†the same task that would take you 1 hour to finish in the morning, would take you 2 if you do it in the afternoon and almost 4 if you keep it till the evening time. Why is that?? ¬†(and JUST FOR THE PURPOSE OF THIS Sentence as the Brain is far more sophisticated to describe) Think about your¬†brain as a Garbage bag, once it’s filled with so many things from your daily routine, your computing power will be using the remainder of its capacity… Which would obviously take more time.

So next time just try to crash and get a good night sleep, and wake up early… Smell the Coffee, and then finish your tasks.

Have a nice week!

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Samer Chidiac

 

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

 

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Don’t wait the right mood to do the task… Just do it!

How many times have you been in the situation where you still have a task to finish, but you keep delaying it because simply you don’t LIKE¬†to do it, or because you’re¬†“waiting for the right mood”. So you procrastinate hoping that one of 2 things happen:¬†either the task will magically disappear¬†or¬†you will get the inspiration and the mood will suddenly appear..

Well to be honest with you, in my line of expertise, this is identified¬†as a¬†MAJOR time waster, and there’s no one who managed to explain it better than Brian Tracy in his book “Eat that Frog” and here’s a bit on how it goes:

Imagine that you have to eat a LIVING Frog on your desk, and of course since this task is so disgusting and “painful” to do, you would keep pushing it to the end of your todo list. But the reality is that you will keep thinking about it and how difficult it will be to do that task ¬†even if you’re doing something else.

The Right thing to do is to EAT THAT FROG which is the task that you don’t like to do… And eat it as quickly as possible ūüôā . Then you’ll be confident that nothing would be as difficult or disgusting as¬†this one.

My Tip to you this week is the following:

If you’re not in the Mood to do a task… DO IT ANYWAY… even if you have to do it while nagging.. or by feeling annoyed and disgusted… JUST DO IT!

Enjoy your Week ūüôā !
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Image courtesy of anankkml / FreeDigitalPhotos.net

Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

Take the time to rest… Don’t be at the office when you’re at home

One of the first things you will learn when you’re an entrepreneur is that the notion of office hours doesn’t apply to you; you could be staying up late, waking up late working on a¬†weekend… Working from your living room or from a¬†Caf√©… Things just don’t follow a specific rule.

As workplaces evolved, we’re seeing that the trend of working from home or let’s say taking your work outside the office is becoming more and more trendy than before, with all the technology that connects people, and brings the world closer… You could be doing your day-to-day office work and yet be somewhere completely different and what was once solely available to entrepreneurs is not available for almost everyone.

This is a slippery-slope advantage, that made things easier and yet more challenging, as the more you can work from home, the less you would be able to disconnect from your work environment… It did start with the blackberry phenomena, and never ended afterwards!

This week’s tip is¬†about how to take the time to REFRESH and to rest… but this time, the Right way!

I know lots of people, who can’t wait till they go to the beach¬†while they are still at the office, and when they are at the beach they start thinking of the office, and the trend continues at home, at the gym, outing with family and friends… and the list goes on and on…

Once I was being hosted at a Morning Show on TV talking my time management book, and I was clarifying that we don’t notice lots of times that we don’t enough dedicate time to rest and refresh! it seems that all of our time is occupied with “Stuff” that we need to take care of, people we need to be with, and things we need to worry about related to work, life etc…

What I said then, and here it is now… “When you’re taking some time to REST… Then REST and¬†Don’t Work… When you’re at the beach, ENJOY being there, and Don’t be worrying about what will happen at work the¬†next day”, some people don’t even have the luxury of a 2-day weekend and they need to achieve that level of REST in just 1. Well guess what! Some people have 10 days vacation, and yet they still feel NOT relaxed..

Relaxing is almost considered as a state of Mind and not a time-bounded activity… But the key to be successful in this, is to give each¬†slot of your¬†time its worth… when you’re at work, WORK… and when you’re with family or friends.. Indulge in the moment and enjoy it, as if it’s your last!

Enjoy your Week!

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Image courtesy of Stockimages / FreeDigitalPhotos.net

Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

Better Late than Never

I’ve published this post on Tuesday intentionally ūüôā … To prove this point.

So many times, we get delayed for one reason or the other in submitting a proposal, fulfilling a task, finishing a job and so on… We reach to a certain point where we cross the original deadline or let’s say appropriate time. And that point would leave us with 2 choices: 1) forget about it¬†2) continue and deliver on your promise “Late”.

Ok, so let me tell you a random something about your brain. One of the primary ways your brain keeps itself motivated is with a chemical called Dopamine. It’s the feel-good hormone that makes drugs so popular, but it’s also an important part of the self-regulating system that makes you productive. So the more you finish tasks the more Dopamine your system has and therefor the more accomplished you feel and therefor more HAPPY you become ūüôā

Now pretty much what you would be feeling when you have just passed the deadline (whether you had all the right reasons or not), is a combination of guilt, sadness and anger. And mostly no matter what your decision will be (to proceed or not to) regarding the late task in hand it WILL be affecting your productivity; and it will be delaying so many other things, because a part of your brain will still be thinking and being emotional about it and that alone will be decreasing the energy you will have to fulfill other tasks.

So the tip for this week is simple,

  • Keep in mind that until that particular task is completed (even later on) you won’t be able to be at your Full Productive Capacity.
  • Sometimes you may be able to deliver more than expected and that MAY save you, and turn things around.
  • it’s Super important to ACKNOWLEDGE the situation with the other party, Ignoring that the mistake is not healthy and will turn back on you some other day! just Face the Music and apologize¬†if it’s your mistake or share the reasons if it’s not.

Enjoy your Week!

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Image courtesy of imagerymajestic  / FreeDigitalPhotos.net

Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

When is the Right time to do a task?

Ok, I’m going to tell you a Time Management Secret! it’s one of the trade secrets that highly productive¬†individuals use; and as much¬†Clich√© it may sound… It’s True!¬†

Successful & Highly productive individuals’ Time Management Trade Secret is:

“They Perform¬†Their Tasks at the Right Time”

Now it’s a fact that we all have different levels of energy throughout ¬†the day (and night); did you ever hear that someone is a Morning, Evening or a Night person? when he or she¬†just feels the energy flowing all over them¬†at a particular time of the day? well that’s true about all of us, you may just not realize that yet.

For a long time, how I applied this secret was pretty straight forward, I can do almost anything between 7 and 10 AM or 10 PM to almost 1 AM… Those 2 slots are the highest points of energy I have… Now that doesn’t necessarily mean that I don’t do any work outside these times, I just schedule my most important tasks to be done, during these times. (And in case you were¬†¬†wondering, YES, 5 days / week, I wake up at 5:30 AM ūüôā ) .

Now since “High Energy Levels” exist, there should be “Low Energy Levels” and “Medium Energy Levels” and of course some External factors to play these levels up and down, Like Happiness, Sorrow etc…

The essence to that secret, is that your productivity in these times would vary a lot, even doing the Same Task:

So let’s say a Task would take you 1 hour to finish:

  • in your High Energy Mode: it will take you 30 minutes to 1 hour to be done
  • in your Medium Energy Mode: it will take you 1.5 to 2 hours to finish
  • in you Low Energy Mode: it will take you 3-4 hours to finish

Ever wanted to finish a pending task after a long day, and it seemed like it was NEVER going to be done, so you simply slept on it, and the second day, early morning, it was done in a RECORD time?

Our tip for this week, is to try to Discover WHEN is your High Energy Level, and then to simply Schedule your most important tasks of the day, to be done during this time… ¬†and Save Valuable Time! ūüėČ

Enjoy your Week!

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Image courtesy of Stockimages / FreeDigitalPhotos.net

Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

Time Management Tip: Make your Free Time Pay Off! (Including a Bonus Audio Feature)

‚ÄúThe best things in life are free. The second best things are very, very expensive.‚ÄĚ ~ Coco Chanel

Everyday, and almost everywhere, no matter how well off¬†or modest you are, the word “FREE” always gets your attention with its special sound, as your mind will automatically linking it¬†to a specific happiness.

Well Free isn’t necessarily Free, ūüôā ,¬†you see Free means that something / someone else took care of the charge and you get to enjoy it for free but of course it doesn’t mean that it has no value!

In this week’s tip, we’re going to tackle¬†Free Time, ¬†

So let’s say you need to do a group of tasks today (both personal and professional), how much does it cost you in terms of time to finish all of them?

(Sample)

  • Meeting with John = 1 Hour + 30 Minutes x 2 (Transportation to and from the meeting location)
  • Internal work at the company = 4 hours
  • Resting = 2 hours
  • Reading a few chapters of a book ¬†= 1 hour
  • Working out = 2 hours
  • Having lunch = 1 hour
  • Watch my favorite TV = 30 minutes
  • Call the cable company = 15 minutes

If you do them sequentially you will need around 12 hours

Looking¬†at your tasks ¬†and especially on the CONTEXT of your tasks, you will notice that calling the cable company does not need to happen while sitting in the office, but you can take that call while driving to meet John, as well that it would be a good opportunity to meet John Offsite so you decided to meet him over lunch instead of the office and so on…

Check out This Tip to assist you to take a different look at your task

What Just happened?

By looking in a smart way to your tasks they will look a bit like that

  • Meeting with John
    • 1 Hour Meeting (can also happen over lunch)
    • 1¬†Hour¬†Transportation = 1 Hour driving or taking a taxi + 1 Hour free to use the¬†mobile or listen to an audio book
  • Internal work at the company = 4 hours
  • Resting
    • 2 hours Resting = 2 hours of Rest + 2 hours FREE to watch TV / Read a Book
  • Reading a few chapters of a book ¬†= 1 hour
  • Working out
    • 2 Hours = 2 Hours Working out + 1 FREE hour to Watch TV or Listen to an Audio Book
  • Having lunch = 0¬†hour
  • Watch my favorite TV = 0¬†minutes
  • Call the cable company = 0¬†minutes

So you can finish the all of the tasks above in less than 8 hours

This way you’re making the Time committed originally to another task, PAY for your task. The possibilities would be virtually¬†endless in how much extra time can you get per day without using any more resources of your self…

All you need to do is Plan your tasks well in advance.. ūüôā !

For further information on the topic, feel free to listen to¬†this Free Chapter from my national best selling book “The 10 Unbreakable Rules of Time Management”

Enjoy your Week!

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Image courtesy of Naypong / FreeDigitalPhotos.net

Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

Choose your Complicated Password using 3 Simple Steps

The highlight of the internet over the past week was a very serious internet security threat that they call “HeartBleed“… and the reason this threat is very serious has to do with it being undetectable! so imagine someone being able to impersonate you or hack into you account and goes out undetected… Now That’s serious!!

This week’s Tip is a Bit Techy, but based on experience, non-technical folks have had issues with the subject of choosing strong passwords since a long time and some of them¬†even when they do find a “strong” password, they use the same password¬†everywhere… Now here’s a small strategy for you:

1.Understand the difference

In the computer language, (especially when it comes to passwords), ¬†the word¬†Simple¬†is different than simple ¬†and Hello is different than HELLO. That is called Case Sensitive… so The UPPERCASE¬†is treated differently than the lower case. and an example of Special characters ¬†is: ¬† _ – ¬†$ % ( ) @ ! ¬† and so on

So when you are Asked for a Strong password, mainly the first thing you need to think of, is to Change the case on your word  and mix it up with some special character. Like per example: marryhadalittlelamb becomes M@rryH@daL!ttleLAmb

2. Pronounce it Locally

English is not my native language and same goes to a lot of people, nevertheless I mostly write my password in English (or Latin) characters; now in order for you to chose a difficult to guess word as your password, you can simply chose one word from your native language and write it down as you pronounce it in Latin characters.. Some examples:

Spanish: Urgente is pronounced UrKhente

Russian:¬†—Ā–Ņ–į—Ā–ł–Ī–ĺ is written spasibo and pronounced spasiba

Arabic: ō≠ō®Ŕäō®Ŕä is written Habibi and pronounced 7abibi (where the 7 is a simulation to a ō≠ in arabic)

So here’s an example for a father who’s son is name is Nader and born in 2010:

I Love my Son Nader 2010, will become: B7eb-ibni_N@Der2010

3. Use different passwords for different websites

Most of the times, people use the same password for different websites, because they fear to get overwhelmed with the number of passwords they need to remember and risk forgetting them. It’s a Valid concern, but not a cautious one… here’s how you can succeed in remembering it:

Facebook: B7eb-ibni_N@Der2010*Facebook!

Twitter: B7eb-ibni_N@Der2010*Twitter!

¬†and so one… Just add an¬†* and a¬†! to the website you’re setting it up for, and you can even change the position of the site-name as well to be within your password ūüėČ

Remember, changing your password is always recommended to be done periodically. So why don’t you enjoy and have fun while doing that!

Enjoy your Week!
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Image courtesy of phanlop88 / FreeDigitalPhotos.net

Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

Increase your productivity in 30 seconds!

Most people look at Time Management as being a hard-to-learn discipline that is optionally added to their personal life or required to their professional life as they grow,  rather than being a skill that would help them benefit the most out of their life (whether personal or professional).

In this week’s tip, you will learn a simple trick on how to change the way you look at your To-Do items in order to dramatically increase your productivity ¬†and the nice thing about it, is that each time you will apply this trick ¬†won’t take more than 30 seconds!

Let’s not make things very complicated, if you just look at your to do list, you will find items that would probably look like this:

– Write a report
– Call X,Y,Z
– Bring ABC from the Supermarket
– Meet with X,Y,Z

and the list would go on, and the list above applies to the tasks that you know in advance, but what about the interruptions that happen WHILE you’re doing another task, let’s say when one of your staff knocks on your door and interrupts your meeting to ask you about something… How to deal with that?

The answer is simple, as of today the trick is to expand the To-Do list (whether planned or un-planned) to have 4 items associated to it:

  • Related to?
  • Time to Execute
  • Urgent / Important
  • Context

New To-Do Perspective

So when you view your next task, you need to ask yourself (and preferably write down the answers)

  • Why should I do the following task?: per example To which project this is related; most of the times we are faced with Tasks that does not add value to our core personal or professional objectives, and therefore you can simply ignore the task all together.
  • How Long will it take to execute: divide it in 15 minutes chunks, even if it takes less… Practice makes perfect in this ūüôā and the general rule is that if it can be done in less than 2-5 minutes, then you can finish it immediately.
  • When is the deadline for this: How urgent and Important this is? (is your friend’s Facebook status is about her new outfit or about her mother’s passing away??)
  • What’s the context: do you need to Drive somewhere to finish it? do you need to be in the office? do you need internet? is it a phone call?

Once you practice the above method, things will start getting done more and you will be able to easily manage your time, and take better decisions on how prioritize your tasks.

Have a great week!
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Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

5 PowerPoint tricks excellent speakers use flawlessly

Delivering an excellent presentation depends heavily on the speaker’ support materials, and how he/she uses them effectively. One of these tools (and probably one of the most famous ones) is Microsoft PowerPoint.

I have been doing presentations and public speaking for over 12 years now, and performed before thousands of people worldwide, and I can tell the tricks that would capture the attention of the audience, and in this week’s tip, here’s 5 simple tricks you can use to transform your presentation style with.

1. Automatically Play Videos: Multimedia Always do the Job and¬†using Video / Audio within your presentation has an impressive effect on your audience and I’ve seen even “boring” speakers capture the attention of their audience when they play a video. Just use the following Trick for that: Make the Video Play Full Screen and “Play Automatically” rather than “On Click”. Choose High Definition videos and make sure your audio is well heard across the room

2. Use Presenter View: now although this may seem an obvious tip, but believe me when I tell you that most speakers don’t use Presenter View, and they just Duplicate their screen. Luckily with the Latest version of PowerPoint 2013, it is Set by Default to use Presenter View and for all the right reasons

PowerPoint-2013-Presenter-ViewYou see the new presenter view is an amazing work of ART for presenters… it’s so well designed with features that would make the presenter shine without having his audience know what’s happening.

in-slide-controls

Couple of my favorite features would be: Using the Zoom Tool to zoom on a specific section in the slide, using the Pen & Laser to literally write notes on your slide and¬†See All Slides where you can actually navigate between slides in real time, without the audience seeing that happening. And when you are in a situation that you will need to SKIP some slides or refer back to a previous slide (Like the CEO Suddenly Decided to jump on stage and say a word)… you can do that Smoothly!

How-to-navigate-your-slides-in-PowerPoint-2013-01

3. Use Video Backgrounds: a lot of speakers would be emphasizing on a specific idea by illustrating it with a Video and some would just say: “like what we’re going to see in the next video”… Here’s 2 mini-tips: 1) unless your audience are in kinder garden, don’t announce what you’re going to do 3 seconds later.. and 2) use Video backgrounds when possible; you can start playing a video while muting the audio to avoid distraction, and add items on top to highlight the points and make it start automatically while you keep on talking…

Video Background

4. Design LESS: they always say LESS is MORE… and in Presentations, try not to put all of your wordings into the slide and the READ your presentation to your audience, but use the Technique that all the legendary speakers (like the late Steve Jobs) use… Just 1 photo and 1 sentence can sometimes do the trick… Just make sure you photo fill a good portion of the screen and your 1 sentence is very visible (choose a nice font to go with it as well, rather than the default fonts)

set-and-execute-your-goals-main-page

For the above image, I used a combination of the same image 3 times, and applied a filter on each and let PowerPoint offer me Visual Aids ūüôā

5. Embed background Sounds in your presentation when needed: sometimes your presentation is done in a modest environment with no support of audio/visual engineers and extra screens to display the text for you and all of the things that Executives have in their events… But that shouldn’t stop you from performing an emotional talk and engrave the echo on an idea in your audience’ heart. It is very simple with PowerPoint, just choose a good soundtrack and Insert it in your slide and use the Fading / cropping tool to match it to your tone, and the Volume shouldn’t be louder than your own voice. and Voila!¬†

Audio in PowerPoint

There you go!

Present like a Super Star and make a long lasting impression ūüôā

See you Next week & Cheers,
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Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

You Only See What your Eyes Want to See

‚ÄúIt’s not what you don’t know that kills you, it’s what you know for sure that ain’t true.‚ÄĚ ~ Mark Twain

You probably been in situations where you got stuck and ran out of ideas; you’ve been trying to solve an issue or a problem and you think too hard and you can’t seem to go anywhere with that… But after a while you just look at it Differently and you find the solution that has been sitting there all along!

One thing I’ve learned in my studies, is that Creativity is not something we are born with, but something we acquire, and it starts by noticing new ways and possibilities in every situation and in almost every scenario. Kids do that All the time, while grown-ups kinda “lost it”.

In this week’s tip, I’m going to make you try something first, it’s a very interesting experience, called the Monkey Business Illusion.

Watch the Video below and you’ll see what I mean ūüôā

Incredible isn’t it!!!¬†

You see in Life we don’t see what we’re looking at… But instead, we see what we’re looking for! and by that, we truly miss NOTICING so many things ūüôā

So the tip for this week, there it goes:

  • Lower your Fear of failure: by not looking for the failure in your potential successes
  • Be more aware of your surroundings, and the surroundings of your situations
  • Remember that what looks normal to the spider, is Chaos for the Fly ūüôā

Cheers & Have a Nice week!
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Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†‚ÄúInfluencing the Life of Others‚Ä̬†project

Change the world, one task at a time

‚ÄúNever leave till tomorrow that which you can do today.‚ÄĚ ‚Äď Benjamin Franklin

Everyone’s job is important, no matter how small you think your tasks are; in fact an office that has decoration worth 1 Million dollars and accommodates dozens of executives, cannot operate 1 full day without a Bathroom :).

So whether your tasks are perceived as easy, hard, significant or not; You are Changing the World on your own terms! 

This week’s tip is about the magic of doing one thing at a time;

In my coaching path on productivity, I faced lots of very smart & talented individuals, who felt guilty everyday by thinking that they can do more with their time but fail to do so, in fact they are always Overwhelmed with tasks & projects that no matter how hard they work on them, there’s always more to do.

Normally, it’s a general miss-conception about being a Multi-tasking person that you need to have the ability to juggle so many things at the same time, and get away with it; as if you need to prove to yourself and to the world, that the more things you can handle, the smarter you are and deserve further respect.

Well, handling too many projects or tasks, is not necessarily bad, but giving each task the time and dedication it deserves is what matters in execution. Sometimes we swim in an ocean of thoughts, we’re thinking of the next project while we’re working on the current one, we’re thinking of fixing the car while we’re in a meeting, and sometimes a day-dream arise while you’re listening to a customer talking… and the list go on and on… STOP!!

The Tip is Simple, and it will save you so much time ahead and make you more productive; whatever task you want to do, just book an appropriate time to do it, and JUST DO IT!

It’s as simple, let’s say you need to take a decision on a specific task in a specific project, and that decision requires brainstorming with others; Just schedule the meeting, make it short and very precise, and when you all meet, announce that the purpose of this meeting is to do this SPECIFIC task, and in the meantime, talk about NOTHING but this task, no phones, no emails, no chatting… JUST this task; and if there are other things to take a decision on or need the rest of the attendees, DON’T take advantage of the meeting, and first repeat the same procedure (evaluate the time it requires, book it, and then just do it) and in this case, if you already booked 30 minutes for this meeting and you were done in 15, and the other task requires only 10 minutes, then discuss it during that time; but if it requires another 30 minutes, the appropriate thing to do is either EXTEND the current meeting time frame (with the approval of the attendees) or re-schedule another meeting to discuss ONLY that!

Practice this tip, and you will start seeing change in your productivity sooner than you think!

Have a great week,
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Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†“Influencing the Life of Others”¬†project

5 Steps to Finish Your Daily Tasks

When I first started researching Time Management techniques, it was not because I loved the topic back then, it was just because my life was becoming miserable, I had so many things to do and not enough time to finish them.

Too Many Tasks

Is that you?¬† do you feel your life is simply like¬†a treadmill? you need to put more effort RUNNING Just to Stand still? and it’s affecting your personal life? if the answer is YES then Congratulations you’re just like the rest of us!

In my Book, I discuss 10 Unbreakable Rules of¬†¬†Time management, but in this post we’ll just go through 5 steps that will help you get through your daily tasks:

  1. Put all of your tasks on a piece of paper or on a computer: Take like 15 minutes everyday in the morning just to gather your thoughts together and put & review all the things you need to do on this day (Both Personal & Professional); and finally put them in front of you on a piece of paper or electronically. (It’s your TO-DO List… but for some reason, some hate this naming… so you name it whatever you want!)
  2. Estimate how long each task needs to be completed: Now that step is pretty much the most likely to be SKIPPED.. Even if you don’t know how long it may take, just ESTIMATE, and if the timing bypass the 1.5 hours, just split the task into more parts… so now you will have a List with tasks and time estimates
  3. Prioritize them:¬†Prioritization is¬†very¬†powerful skill, and to make your life simple, just think of this… If you’re to take a Leave tomorrow for 2 months, which would be the tasks that you need to finish TODAY. So now you have a list filled with Tasks & Time Estimates prioritized by priority.
  4. Place them on your Calendar: If you don’t have a calendar and it’s working for you, then you shouldn’t be reading this post in the first place :)… So for the time being, the list is only a temporary place, you need to schedule the tasks on your calendar… and when you ran out of slots on your calendar, then whatever is left on your list will moved for later.
  5. STICK TO THE CALENDAR: Planning Time is OVER… You shouldn’t be wasting any time planning beyond the first 4 steps (that, again,¬†shouldn’t take more than 15-30 minutes a day).. the rest of the day is dedicated for execution, and believe me… JUST DO THE TASK YOU PLANNED AT THE TIME YOU PLANNED AND DO NOTHING ELSE, and you’ll be more productive than you ever thought.

And finally remember, it’s not written in stone, you can always make room for something urgent that comes up, and you may get distracted during the day and some tasks will Slip… But don’t worry, it gets better with time and practice.

Whether you’re comfortable with technology or not, do explore using technology to your advantage.

Have a Nice week,
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Samer Chidiac

Samer Chidiac is a Sr. Strategist, Author & an International Innovation Expert.

The Monday Tip Weekly blog is part of the¬†“Influencing the Life of Others”¬†project